Secretary / Personal Assistant

Secretary / Personal Assistant

Job Details

• Company: Ultimate Power Solution

• Location: Sharjah, United Arab Emirates

• Job Type: Full-time (Freshers welcome)

• Department: Executive Support

About Us

Ultimate Power Solution is a Sharjah-based company dedicated to delivering innovative and reliable solutions across various sectors. With a focus on efficiency, professionalism, and customer satisfaction, we are committed to supporting business growth through streamlined operations and effective service delivery. Our team values dedication, creativity, and integrity, creating a workplace where employees can develop their skills and contribute meaningfully. Learn more about us at Ultimate Power Solution.

Key Duties

As a Secretary / Personal Assistant to the Executive Director, you will play a vital role in ensuring the smooth operation of the office. Your responsibilities will include:

• Managing schedules, calendars, and appointments for the Executive Director.

• Drafting, reviewing, and managing business correspondence with accuracy and professionalism.

• Organizing files, records, and office documentation to maintain efficient workflows.

• Supporting daily administrative tasks and assisting in office operations.

• Handling confidential information with discretion and integrity.

• Coordinating with internal teams and external stakeholders when required.

• Assisting with presentations, reports, and materials using MS Office tools.

• Providing support in basic design tasks using applications such as Photoshop or Canva.

Requirements

To be considered for this role, you should have:

• Educational background in Computer Science or a related field (additional secretarial/administrative training is a plus).

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Basic knowledge of design/editing tools such as Photoshop and Canva.

• Strong communication skills, both written and verbal.

• Excellent organizational and time-management abilities.

• The ability to multitask and manage priorities effectively.

• Professional discretion and a high level of confidentiality.

• Fresh graduates are encouraged to apply.

• Availability to join immediately is highly preferred.

Pay & Benefits

• Competitive salary package.

• Opportunity for freshers to gain valuable professional experience.

• Supportive work environment with scope for skill development.

• Direct exposure to executive-level operations and decision-making.

See full job details on the company site: Ultimate Power Solution Careers