Branch Accountant

Job description – Branch Accountant

Job Title: Branch Accountant

Location: Qatar
• *Job Purpose**:
The post holder is responsible for all general finance and accounting duties as related to the Qatar branch. This includes preparing financial reports, updating the General Ledger, reconciling bank transactions and the monitoring of budgetary forecasts. He is additionally responsible for the timely recording of entries and releasing of payments as operational expenses in accordance with Company policies and procedures.
• *Key Duties and Responsibilities**:
• *Daily duties**:

– Preparation of Bank deposit slips, photocopying of cheques and send to bank before 10:00am.
– Responsible for receipt entries for all deposits in system
– Accountable for Petty Cash payments and entry in the system
– Preparation of the Bank Reconciliation statement after all the entries
– Checking the bank portal and inform the Collections team for any direct transfer receipts
– Receive cheques and cash from drivers and responsible for safe keeping for next day deposit
– Contact allocated customers to follow up on collection of payments and resolve any outstanding issues
– Coordinate with the Sales and Operations teams for customer or ERP system related issues and resolve
• *Weekly & Monthly duties**:
• *Payables**:

– The following is sequence of work.

2. Extract suppliers’ SOAs from the system

3. Reconciliation of both SOAs

4. Attach all the invoices, LPO and GRN with SOA’s and Reconciliation

5. Scan and send for payment approval

6. For Sharaf and Al Talib first transfer invoices from the control account to the supplier account

7. After the approval of payment upload the payments in the bank portal and enter in the system
• *Monthly Closing**:

– Close the petty cash on the last day of month and reconciliation cash with the balance in the system
• *Invoice and other Documents Checking**:

– Check all the sales invoices and ensure they are filled in sequence with no missing invoices
– Check all cash invoices on a weekly basis and ensure that cash is received against all the invoices. If cash is not received raise this issue in writing with the concern employee
– Checking all purchase invoices and documents to confirm they are filled in sequence
• *Banking and Receivables**:

– Send SOAs to customers in the 1st week of month
– Maintain monthly bank statements
– Deal with banks for tender bonds or other facilities
• *Payroll**:

– Cross check the payroll to ensure all the values are correct
– Prepare the SIF file and upload in the bank portal
– Enter the payroll in the system
• *Yearly Responsibilities**:
• *Financial Year Closing**:

– Closing of the financial year in the first month of the following year
– Reconciliation of all the related parties including suppliers and customers to ensure all entries are posted in the system
– Coordinating with line manager for financial reviews to finalize reports
• *Annual Audit**:

– Coordinate with the Auditor for the annual audit and providing all related documents and support
– Independent to take decision to coordinate with auditor but liaise with Finance Director for approval prior to sharing any confidential company information
• *Tax Returns**:

– Ensure completion of tax returns before the deadline of 30th April each year
– Coordinate with the Tax consultant and provide required information for tax returns
• *Qualifications and Experience**:

– Membership of a professional accounting body, preferably a Chartered Accountant
– 5 years’ experience in a similar role
– Excellent working knowledge of financial and management accounting
– Excellent knowledge of ERP systems and IT skills
– Effective communication, negotiation and problem-solving skills
– Qatar driving license
• *Job Types**: Full-time, Permanent

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