Administrative Assistant

About us

UAE University, located in Al Ain, Abu Dhabi, United Arab Emirates, serves as a leading institution for higher education and research. We offer undergraduate and postgraduate programs across a wide range of disciplines, designed to equip students with knowledge, skills, and practical experience. Our faculty members bring academic expertise and research excellence to support innovation and discovery. We emphasize integrity, critical thinking, and community engagement, preparing graduates to contribute effectively to national and global development. By maintaining high academic standards and fostering an environment of collaboration, UAE University continues to advance education and research in the region.

🌐 www.uaeu.ac.ae

Job description – Administrative Assistant

Job Description
The Administrative Assistant performs a variety of secretarial and administrative work for the department requiring initiative and independent judgment. The incumbent works independently under general direction, handles problems and non-routine situations and interpret guidelines and University and department procedures.
• Performs some or all of the duties listed below, as assigned.
• Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.
• Assigns work to office staff and monitors its production.
• Prepares or directs preparation of minutes, notices, manuals, agendas, decrees and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.
• Researches, summarizes and analyses information; compiles data to prepare special and recurring reports containing specialized information; selects relevant information from a variety of sources.
• Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
• Types or word processes correspondence, reports or other documents from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
• Corresponds with University and department staff answering queries and providing assistance to enhance customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.
• Takes minutes at meetings.
• Develops presentations for meetings.
• Schedule meetings.
• May handle petty cash.
• May assist the design, writing and editing of various documents and publications.
• May administer and provide training on databases or systems which support the unit.
• Other duties as assigned by immediate supervisor

Minimum Requirements
• Microsoft Office Suite
• Interpersonal skills
• Knowledge of one foreign language preferably English* Baccalaureate Degree / Higher Diploma
• 6 – 10 years relevant experience

Preferred Qualification
• Very good command of Arabic and English spoken and written
• Excellent command of IT skills and computer applications
• Priority will be for National applicants