Job Description: Executive, Warehouse – Gampaha

We are seeking a reliable and detail-oriented individual to take on the role of Warehouse Executive at our Gampaha warehouse facility. The position is central to our operations and requires someone who can balance efficiency with accuracy. As a Warehouse Executive, your primary duty will be to oversee and manage the daily warehouse functions—ensuring inventory is properly received, stored, and dispatched.

This is a hands-on role for someone who understands the importance of well-organized inventory systems and timely coordination with procurement, delivery, and operations teams. We are not looking for someone to sit behind a desk all day; we are looking for someone who understands that effective warehousing impacts every part of the supply chain.

Position Summary:

The Warehouse Executive will support the Warehouse Manager in coordinating all aspects of warehouse operations. This includes inventory management, order processing, goods receiving, and dispatch planning. The right candidate will be responsible for maintaining stock accuracy, complying with safety protocols, and ensuring smooth flow of materials in and out of the warehouse.

You must be familiar with warehouse software systems and capable of working under pressure during peak periods. This is a role that blends physical supervision with record-keeping and administrative tasks.

Key Responsibilities:

Inventory Management
- Monitor and update inventory records accurately using internal software.
- Conduct routine physical stock counts and reconcile with system reports.
- Investigate discrepancies and report findings to the Warehouse Manager.
Receiving and Inspection
- Supervise receipt of incoming goods; ensure correct quantities and quality.
- Verify delivery documentation (GRNs, invoices, etc.) and report damage or loss.
- Coordinate unloading and proper placement of stock in storage areas.
Order Fulfillment
- Pick, pack, and prepare goods for dispatch as per order requirements.
- Ensure orders are processed accurately and in a timely manner.
- Coordinate with transport teams for smooth deliveries.
System Updates & Documentation
- Maintain digital and physical records of stock movement.
- Use warehouse management systems (WMS/ERP) for data entry and reporting.
- Generate periodic reports for review by management.
Compliance & Safety
- Ensure all activities comply with safety and hygiene regulations.
- Report any unsafe conditions or incidents immediately.
- Oversee storage conditions, particularly for perishable or sensitive goods.
Team Coordination
- Guide warehouse assistants and support staff in daily tasks.
- Provide on-site training to new workers as needed.
- Work collaboratively with other departments such as Procurement, Sales, and Finance.

Required Qualifications:

A diploma or degree in Supply Chain Management, Logistics, Business Administration, or a related field.
At least 2 years of experience in warehouse operations or inventory control.
Proficient in warehouse or inventory software (e.g., SAP, Oracle, or other ERP systems).
Familiar with MS Excel and basic data entry/reporting.
Good command of English and Sinhala (Tamil is a plus).
Physically fit and capable of supervising in an active warehouse environment.

Preferred Attributes:

Strong attention to detail and methodical work habits.
Ability to handle multiple tasks without losing focus.
A sense of responsibility and ownership over one’s work.
Familiarity with ISO standards and warehouse audits is an advantage.
Willingness to suggest and implement improvements in storage systems or processes.
Capable of working independently and as part of a small team.
Ability to adapt quickly to operational changes or emergency situations.

Work Conditions:

Based at the warehouse facility in Gampaha.
Standard working hours: Monday to Saturday, 8:00 AM – 5:00 PM.
Occasional extended hours during stock-taking or peak delivery periods.
Requires standing, walking, and lifting items on occasion (appropriate PPE will be provided).
Indoor warehouse environment; occasional visits to supplier or client sites may be required.
Fast-paced, but structured and process-oriented workplace.

What We Expect From You:

Discipline and Reliability
We value team members who show up consistently, follow through on tasks, and respect the schedule.
Accuracy Over Assumption
If you’re unsure, you ask. We prefer caution over costly mistakes. Every number and item must match.
Organized Mindset
You should know where everything is and why it’s there. Clutter, confusion, or misplaced stock is not acceptable.
Honesty in Reporting
If a mistake happens, we expect a timely report—not a cover-up. Integrity is non-negotiable.
Willingness to Pitch In
This is a team environment. Everyone, including supervisors, may need to get their hands dirty from time to time.

What You Can Expect From Us:

Clear Job Role
You’ll know what’s expected of you—daily, weekly, monthly—with a clear line of supervision and escalation.
Tools & Training
We provide appropriate tools, protective gear, and training to help you succeed in your tasks.
Fair Compensation
Competitive salary with benefits and overtime pay where applicable.
Supportive Environment
Mistakes are corrected, not punished—provided they’re reported and learned from.
Career Path
Proven and consistent performers will be considered for promotions into supervisory or logistics planning roles.
Respect for Time
Your time is valuable. We respect work hours, breaks, and holidays unless there is an operational urgency.

Who Should Apply:

Individuals who take pride in well-organized workspaces and procedures.
Candidates who’ve worked in fast-paced warehouse environments.
Professionals looking for a stable role in logistics with room to grow.
Those who understand the value of keeping accurate records and don’t cut corners.
People who can balance physical work with attention to documentation.

Application Process:

Submit Your CV
Clearly outline your warehouse or logistics experience and include any certifications (e.g., forklift license, safety training).
Initial Review
Shortlisted candidates will be contacted for a brief phone interview.
In-Person Interview
Conducted at our Gampaha facility. You may be shown around the warehouse to get a sense of the working environment.
Reference Check
We may contact previous supervisors for feedback on your performance and conduct.
Job Offer
Formal offer with terms of employment, probation period, and expectations.

Send your application to careers@[yourcompany].lk with the subject line: Warehouse Executive – Gampaha before [insert deadline date].

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Final Word:

Warehouse operations are the backbone of any supply chain. If you’re someone who enjoys process, accuracy, and responsibility—and you don’t mind putting in the physical and mental effort this role requires—then we’d like to meet you. This is a role for someone who values honest work and understands that even the smallest inventory slip can create a big business problem. If you’re ready to step into a role where you can take ownership of your space and your numbers, apply today.